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Information Technology Change Management

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Information Technology Change Management

Different lines and ideas being organized into a straight flow through change management. Creating an efficient flow for change

Information Technology Change Management

Information Technology Change Management

Mt. SACs Change Management practices are designed to uphold the stability and integrity of our college systems, applications, and data. Through our Change Management process, we seek to communicate and facilitate a seamless and efficient way to manage, maintain, and upgrade systems managed by IT. Our goal is to minimize negative impact to services and our customers.

Our approach relies on a standardized set of procedures to address every change request. Change Management ensures that each change is documented, thoroughly evaluated, properly sanctioned, prioritized, and deployed, aligning with our business objectives and upholding the stability and dependability of our vital IT services.

What Qualifies as a Change? A change encompasses the introduction, alteration, or removal of any element that might impact IT services. Typically, changes lead to adjustments within a particular facet of the IT infrastructure or one of our critical business applications.

      • Routine/Standard Change
        • These are usually pre-authorized, pre-defined, repeatable changes
        • Low risk, low known impact
        • Documented and well-known procedures
      • Minor/Normal Change
        • Low risk, low impact
        • Low to medium amount of preparation/planning
        • Scheduled or routine changes
        • Requires Change Approval Panel (CAP) authorization
      • Major/Emergency Change

        Major

        • Medium to high risk
        • Significant amount of preparation and planning required
        • Requires CAP Authorization 

         

        Emergency

        • High risk of failure 
        • Urgent change (must be changed as soon as possible)
        • Little to no viable alternatives or work-around
        • Requires CAP Authorization
      • Routine/Standard Change Examples
        • Website modifications and updates
        • Software patches and updates
        • Virus signature files updates
      • Minor/Normal Change Examples
        • Corrective changes to problems in running systems
        • Updates of SSL certificates
        • Computer Configuration Update (changing group policy, adding access to software applications)
      • Major/Emergency Change Examples

        Major

        • Banner upgrades, year-end closing
        • Firewall upgrades, patches, and ACL updates
        • Implementing new application requiring SSO, SFTP, or other integration

         

        Emergency

        • Registration issues preventing students from adding/dropping classes requiring Banner patch
        • Security breach resulting in serious risk to a critical service

Change Submission Deadline

The Change Approval Panel meets twice a month on Tuesday at 1:30pm to review upcoming changes. To facilitate the process, all submissions must be entered no later than 10am on the day of the meeting for consideration.

Emergency changes are the only changes that can be approved outside of regularly scheduled meetings and only require the approval of the Change Review Group (CRG).

The Change Review Group will meet during the following dates in 2024
January 16, 2024
January 30, 2024
February 13, 2024
February 27, 2024
March 12, 2024
March 26, 2024
April 9, 2024
April 23, 2024

 

Change Management Request Form

Change Management Approval Process

The primary objective of the Change Review Group (CRG) and the Change Approval Panel (CAP) is to ensure the preservation of system availability and the mitigation of disruptions for individuals reliant on the college's services.

Our Change Review Group plays a vital role in scrutinizing change requests during each meeting. They contribute by:

  • Assisting in the comprehensive review of all change requests.
  • Posing detailed questions as needed during Change Review meetings.
  • Leveraging their in-depth knowledge of the campus to provide insights that can uncover potential issues that might be overlooked in change requests

Our Change Approval Panel is dedicated to preserving system availability and minimizing disruptions to those relying on the college's services. Their responsibilities include:

  • Offering technical expertise for all change requests.
  • Granting final approval for all change requests.
  • Diligently reviewing and approving Emergency Changes.

Current Projects

Projects that are actively being reviewed, worked on, and implemented. 

Contact Us

Do you have any questions, comments, or concerns regarding IT Change Management?  Email: mcantuchan@mtsac.edu